1st Liss Scout Group and The Scout Association take the issue of privacy very seriously and we are committed to protecting and respecting our members. This Privacy Statement sets out our current data processing practices and should be read in conjunction with the Terms & Conditions for using the website.
Contacting 1st Liss Scout Group
If you want to contact us to raise any questions about this privacy statement, or any general matters relating to www.1stLissScouts.org.uk.org.uk, you can contact the webmaster using this contact form.
Please use this form if you wish to request a copy of the personal data we hold about you. Please note that under English law we are entitled to charge you a fee for providing this service.
Data Protection Act
The Data Protection Act 2018 (the “Act”) governs the collection, recording, storage, use and disclosure of personal data whether such data is held electronically or in manual form. Young people have the same rights as adults under the Act.
1st Liss Scout Group is classed as a ”not for profit” organisation by the Act and is therefore not required to register with the Information Commissioner’s Office (ICO). This exemption does not absolve the Group Executive Committee as the Data Controller who ensure that the eight “Data Protection Principles” laid down in the Act for are applied to all group records held both on paper and electronically.
To enable us to operate and communicate with Members, it is necessary to maintain records. This includes details of name, address, date of birth, contact telephone numbers email addresses, etc. We also keep details of your child’s progress through Scouting (e.g. badges gained and activities attended). Information held by 1st Liss Scout Group may be shared from time to time within Scouting including the District and the National Headquarters of the Scout Association.
Additionally, information classed by the law as ‘Sensitive Personal Data’ is also held by the Group. In a Scouting context, this may include information about health, disabilities and religious beliefs. The first two would be held to ensure that Leaders are prepared for emergencies that may arise and to ensure the safety of all members of the group during activities. Information about religious beliefs helps us ensure that appropriate arrangements are made if necessary.
All the information we have will be used in connection with your child’s membership in the Scout Movement in the United Kingdom. To access personal data held by the 1st Liss Scout Group is restricted to those who have a current Scout Association DBS check.
You can obtain further information about data protection laws by visiting the Information Commissioner’s website at www.ico.gov.uk.
Disclosure of data by order of a Court and Statutory Body
We reserve the right to communicate a member’s personal information we hold to third parties who are empowered by regulation, statute or order of a court.
1st Liss Scout Group does not have any control over the use of members’ social media sites (Facebook, Instagram, Twitter etc ) that may be used by parents or youth members; individuals are responsible for the content of their own social media accounts. Our photography form requests that all parents are mindful of any content that you or your child may post to this type of site and that any pictures that are set in a scouting context should not bring the Group or movement into disrepute or put young people at risk. We would also ask that you respect the wishes of other parents or youth members if they ask for a picture to removed.
Online Scout Manager/My Scout
Online Scout Manager uses the Group for recording members’ contact details and activities. Online Scout Manager is also used for recording ‘Sensitive Personal Data’ as prescribed by the Act.
Data that is held electronically in Online Scout Manager is stored and processed within the United Kingdom. In certain circumstances, this information may also be held on paper e.g. to ensure that leaders are not reliant on technology for emergency contact details when undertaking activities. Parents will be given the opportunity to access the data for their child through MyScout.
1. Online Scout Manager Security Measures
We have security measures in place to protect our Member’s database. Access to this database is restricted to a need to know basis. However, it remains the responsibility of each Member/parent with access to Online Scout Manager / MyScout to:
- to keep their password secret;
- to protect against unauthorised access to your personal details;
- to log off from the Online Scout Manager/MyScout service when not using it;
- to ensure against the use of their Online Scout Manager/MyScout service by anyone else through the machine that the member uses while they are “logged on”
- to search and obtain only the data specifically required and allowed for relating to their role.
2. Legal Jurisdiction.
Data that is held electronically in Online Scout Manager is stored and processed within the United Kingdom. This part of our Internet operation is subject to English Law.
Click here for more details about Online Scout Manager/My Scout.
1st Liss Scout Group Website
The 1st Liss Scout Group website provided publicly available news and information about the Group. This section explains the data protection issues that relate to the website.
1. The Information we collect
2. Registration information
When you register with www.1stLissScouts.org.uk as a contributor, we ask for your name, email address and postal code, we usually also capture your IP address at the time of registration, this information is used to verify that you are a legitimate member of the Group before registration is approved. This will normally only apply to Leaders and Committee members. Registration will be revoked when you no longer require access to your role in the Group and registration data deleted.
If you provide your email address to subscribe to new posts, we only store the email address provided which will be used by the website server to inform you of new posts. You may unsubscribe at any point by clicking the link at the end of each email.
When you use one of our contact forms, in addition to the information on the form, we will gather your IP address to help us detect illicit use of our website and mail server.
3. Sharing of data and Advertising
We do not share your website registration data with any third party. We do not advertise on the website and have no intention of doing so in the future, we will therefore not share your information with advertisers.
4. Legal Jurisdiction.
The Group Website www.1stLissScouts.org.uk is hosted on a server in the UK by TSO Host, this part of our Internet operation is subject to English Law.
5. Further information.
www.1stLissScouts.org.uk will, as part of its normal operation send out information emails. Each e-mail contains a link to unsubscribe from further notifications.
www.1stLissScouts.org.uk uses small files known as “cookies” to enhance your use of the site. In accordance with GDPR legislation, when you visit the site for the first time you will be given the option to opt-out of us storing cookies on your browser. Some of the cookies are essential to make our site work and others help us to improve by giving us some insight into how the site is being used, the species have the following functions:
- hold Contributors login information. This option can be turned off by switching the “Remember Your Password” option to “No” on your login page.
- ensure the best use of the www.1stLissScouts.org.uk service by visitors, by means of a temporary cookie. These cookies disappear when the browser session ends, or if a registered user clicks the “sign off” text.
7. Google Analytics
- Type of user agent (web browser) used, software manufacture and version number.
- Type of operating system
- Screen colours (colour processing ability of the user’s screen)
- Flash version
- Screen resolution
- Network location and IP address
- Can include country, city, region, county, or any other geographic data (the lowest level is “Liss”).
- Hostname (for home users this is the name of the Internet Service Provider)
- Bandwidth (internet connection speed)
- Time of visit
- Pages visited
- Time spent on each page of the website
- Referring site statistics
- The website (URI) the user came through in order to arrive at this website (example: clicking on a hyperlink from Yahoo.com that took the user to this website)
- Search engine query used (example: typing in a phrase into a search engine like Google, and clicking on a link from that search engine)
This data is only used to optimize our website for our visitors.
This data DOES NOT include any personalised identification information such as:
- Phone Numbers
- Email Addresses
- Mailing Addresses
- Bank Account Numbers
- Credit Card Information